INFORMATION
At O'Brien Consultancy Group trading as Life Grow Ministries, I understand the importance of data privacy and security. This Data Handling Policy outlines how I manage and protect the data of all those accessing or using the services. I am committed to ensuring your data is handled securely and ethically. Explore the details below to understand how OCG protects your information.
PROTECTING YOUR PRIVACY
We recognize that privacy is a paramount concern for individuals and organizations alike. At O'Brien Consultancy Group, we are dedicated to addressing these concerns through transparent and robust data handling practices. This policy serves as a guide to understanding how we collect, use, and safeguard your data.
LGM COMMITMENT TO SECURITY
LGM employs rigorous measures to ensure data is handled securely and ethically. Our Data Handling Policy is the cornerstone of this commitment, outlining specific procedures and protocols designed to protect your information from unauthorized access, use, or disclosure. By adhering to this policy, we maintain the highest standards of data protection.
UNDERSTANDING DATA PROTECTION
LGM'saim is that after reading this policy, you will have a clear understanding of how protects your data. OCG want you to feel confident that your information is handled with the utmost care and in compliance with all applicable data protection laws and regulations. If you have any questions or concerns, please do not hesitate to contact OCG.
DATA HANDLING POLICY
Effective Date: 01/11/2025
Last Reviewed: 10/10/2025
Next Review Date: 10/10/2026
- Purpose
This policy explains how Life Grow Ministries collects, processes, protects, and shares personal data from consultancy services for care providers and special schools, ensuring compliance with UK GDPR and other laws.
- Scope
Applies to:
- All LGM staff, contractors, and consultants
- Personal and sensitive data from business activities
- Data from clients, service users (children, residents), and employees
- Data Principles
We follow UK GDPR's seven principles. Personal data must be:
- Processed lawfully, fairly, and transparently
- Collected for legitimate purposes
- Limited to what is necessary
- Accurate and up-to-date
- Stored only as long as necessary
- Processed securely
- Accountability ensured
- Types of Data Collected
We process:
- Client data (name, role, contact, billing)
- Service user data (case summaries, care plans, anonymised assessments)
- Employee data (ID, qualifications, payroll, DBS checks)
- Website data (enquiries, analytics, cookies)
- Lawful Basis for Processing
We process data under:
- Contractual necessity – fulfilling agreements
- Legal obligation – meeting safeguarding and regulations
- Legitimate interests – improving services and relationships
- Consent – newsletters, case studies
- Vital interests – protecting individuals
- Data Collection and Use
Data is collected via:
- Contact forms, enquiries
- Email, phone, video calls
- Consultancy reports, audits
- Staff onboarding
It is used for:
- Providing services
- Compliance audits
- Communication
- Admin and billing
- Legal duties
- Data Storage and Security
Data security measures include:
- Encrypted electronic storage
- Locked physical records
- Restricted data access
- Password-protected devices
- Encrypted emails
- GDPR-compliant cloud providers
- Data Sharing
Data is shared with:
- Regulatory or safeguarding bodies (as required)
- Contractors under agreements
- IT/admin service providers under GDPR compliance
We do not sell or share data for marketing purposes.
- Data Retention
Retention periods:
- Client records – retained for years post-project
- Employee records – 6 years post-employment
- Anonymised data – for training/research with consent
Data is securely deleted after retention expires.
- Data Subject Rights
Individuals can:
- Access, correct, or delete their data
- Restrict or object to processing
- Request data portability
- Withdraw consent anytime
Contact the Data Protection Officer at 📧 [Insert contact email]. Responses within one month.
- Data Breach Procedure
Report breaches to the Data Protection Officer. The DPO will:
- Assess and contain issues
- Log breach details
- Notify ICO and affected parties if required
- Prevent recurrence
- Staff Responsibilities
All staff must:
- Comply with this policy
- Complete annual training
- Report breaches or misuse
Non-compliance may lead to disciplinary action.
- Data Protection Officer
Name: Kieron O'Brien
Email: obrienconsultancygroup@gmail.com
Email:lifegrowministries58@gmail.com
Website Terms and Conditions
These Terms and Conditions govern the use of the Life Grow Ministries website. By
accessing this website, you agree to these terms.
Ministry Status
Life Grow Ministries is an independent, faith-based ministry operating as a sole trader and
is not a registered charity.
Use of Content
All content is provided for faith-based encouragement and informational purposes only.
Content may not be reproduced without permission.
No Professional Advice
Website content does not constitute legal, medical, financial, or professional advice.
Limitation of Liability
Life Grow Ministries is not liable for any loss arising from use of this website or its content.
Governing Law
These terms are governed by the laws of Scotland and the United Kingdom.
Privacy Policy (UK GDPR)
Life Grow Ministries is an independent, sole trading, faith-based ministry operating online
from the United Kingdom. We are committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UKGDPR) and the Data Protection Act 2018.Data We Collect
We may collect personal information such as your name, email address, and contact details
when you contact us, submit a prayer request, or engage with our services.
How We Use Your Data
Your data is used solely for communication, ministry support, prayer requests, andadministrative purposes. We do not sell, trade, or share your data with third parties unlesslegally required.Lawful Basis
We process personal data based on consent and legitimate interest related to ministry
communication and support.
Data Storage & Security
Personal data is stored securely and retained only for as long as necessary. Reasonablemeasures are taken to protect your data.
Your Rights
You have the right to access, correct, or request deletion of your personal data. Requests can be made by emailing lifegrowministries58@gmail.com.
Contact
Signed on behalf of Life Grow Ministries (Sole Trader)
Name: Kieron O'Brien
Date: 28th December 2025